1. Academic services
Academic Advising
Grade Point Average (GPA)
Registration, Deletion, and Modification
Suspending the Registration
  1. Academic Affairs Sector
Education and Student Affairs
Follow up on graduates and expatriates
Youth Care
the library
Medical clinic
  1. Study services
Study schedules
Exam schedules
public services

Academic Advising

Each student shall have an academic advisor who shall supervise and implement his academic program, follow up the student and assist him in solving his academic problems, from the start of his enrollment until his graduation. The academic advisor is responsible for directing and guiding students in all their financial affairs, with social service or renting in an academic milling, mental faculties, and the students' self and administrative skills, and overcoming the difficulties they may face during their studies at the institute. The hours system is linked to the academic advising system, which achieves the following goals for the student:

  1. Preparing new students for university life.
  2. Assist him in selecting materials in different majors.
  3. Developing an educational plan for the student within the limits of his capabilities.
  4. Apply to submit the application to the study plan.
  5. Helping the student to overcome difficulties or problems.
  6. Directing the student to betray his potential.
  7. Enhancing students ’academic, vocational, professional, vocational and professional skills.
  8. Attention and follow-up of students who defaulted on their studies.
  9. Attention and follow-up for outstanding students and gifted students.

What is GPA?

The idea of assessing students' grades according to an accumulative basis has emerged since the late 1970s, specifically when the first evaluation process and conducting oral and written examinations were applied at the University of Cambridge in 1972, which is the second oldest university in English speaking countries. Then, the concepts of assessing students' grades evolved to its current method. It is internationally known as GPA, which stands for "Grade Point Average".

How to Calculate GPA?

  1. To calculate the grade points for each course, the points of the grade are multiplied by the number of credit hours for that course.
  2. The total points of semester course points obtained by the student are calculated as the sum of semester course points that he studied in that semester.
  3. The GPA for any semester is calculated by dividing the total points obtained by the student in the semester by the total number of credit hours registered in by the student.
  4. The GPA is calculated at the end of each semester and upon graduation as a result of dividing the sum of all the points of the courses that the student passed by the total credit hours of these courses.
  5. The honors degree is awarded to the student who gets a cumulative GPA of 3.30 or more in every academic semester, on the condition that he has never failed any course during his study in the Institute.

We'll start calculating your GPA in three simple steps:

  1. We substitute the grade for its corresponding point values in each course.
  2. We calculate the average points for each course according to the following formula: (Course points = grade points x number of credit hours )
  3. We collect the average points of all courses and divide them by the total credit hours for the whole semester.

The result is your GPA for the current semester.

Student's methods of Assessment

  1. The grades of each course are distributed in percentages to semester works that include researches, reports, and sudden quizzes…etc. oral, practical examinations, the first-term exam, and the final written exam.
  2. Each course has a midterm exam and a written exam at the end of the semester. The study list determines the results of these examinations, the grades of the year’s work, and any other tests, according to the nature of each course.
  3. To be considered successful, the student is required to obtain at least 60% of his total grades in the course, and to get at least 30% of the marks of the final written examination.
  4. The student must attend at least 75% of the total hours of contact for the course in order to be allowed to attend the final exam of the course.
  5. The student fails in the course if he gets less than 60% of the course grades or is denied the final exam due to exceeding the absence or fraud rate... etc., or he did not attend the final exam without providing an excuse accepted by the faculty or the institute.
  6. Some courses, such as practical training and seminars, can be evaluated on a pass / fail basis and are not included in the calculation of the GPA.

The Assessment Grades

The student's performance is assessed in the courses according to the following table:

The percentage of grades obtained by the Student Grade Points
More than 97 % A + 4.00
97% to less than 93% A 4.00
93% to less than 89% A - 3.70
89% to less than 84% B + 3.30
84% to less than 80% B 3.00
80% to less than 76% B - 2.70
76% to less than 73% C + 2.30
73% to less than 70 % C 2.00
70% to less than 67 % C - 1.70
67% to less than 64 % D + 1.30
64% to less than 60% D 1.00
Less than 60 % F 0.00

Special Cases Assessment

The following letters are used to indicate special cases concerning the student's performance, as shown in the following table:

Case Description Grade Name Letter Grade
Withdrawal for serious and compelling reasons, accepted by the Institute's Board of Directors Formal Withdrawal/ officially withdrawn W
Successful completion of course requirements necessary for graduation and does not have an exam Passed P
Unsuccessful Failure to complete course requirements necessary for graduation and does not have an exam Not Passed NP

Rules and Mechanisms of Registering, Adding, or Deleting Courses

Student's Registration for courses is done electronically through Ibn Al Haytham program, as it is considered one of the most recent electronic registration systems used in international accredited universities, in an attempt of the institute to facilitate the registration process for students.

The registration procedures for new students for each semester must be completely done during the week preceding the beginning of the study that semester (this doesn't include the summer semester). In cases of late registration after the time allowed, the Board of Directors has the right to decide whether the student will be allowed to register or not.

The following regulations specify the conditions and mechanisms for registrating, adding and deleting courses:

  1. A new student can register in both the first and second semesters in courses for no more than 18 credit hours and no less than 15 credit hours.
  2. The student can register in the summer semester in courses whose hours do not exceed 6 credit hours as a maximum. The Institute Council may raise the maximum number of credit hours, provided that the number of courses registered by the student in the summer semester is no more than three courses, if this leads to transfer the student to a higher level or to fulfill previous requirements for some courses that prevent him from fully registering in the next semester, or for the student to graduate.
  3. After registration, the student can add or delete courses in accordance with mechanisms and conditions decided by the Institute's Board of Directors and agreed with the followed regulations. Failure to complete the necessary procedures when deleting a course leads to being considered a failed course.
  4. A student with a GPA of 3.00 or more may register for more than in more than 18 credit hours with a maximum of 21 credit hours in the main semester following his obtaining this GPA, starting from level 100.
  5. A Student whose GPA is 2.00 or less is not permitted to register for more than 12 credit hours in the main semester because of his GPA.
  6. A student may delete a course without any academic effect until the end of the third week for the two main semesters (the first and the second semesters), and till the end of the second week in the summer semester. Then, the appropriate alternative is to withdraw from the course. The deleted course does not appear in the transcript given to the student. After this date, the student takes the grade W (formal withdrawal/ officially withdrawn) in this course.
  7. If the student desires to withdraw from the course or the semester for an excuse accepted by the Institute’s Board of Directors, he must deliver a withdrawal application request for Student Affairs Office and obtain the approval of the Institute’s Board of Directors. He will repeat the courses in another semester of study and examination, and the courses withdrawn from them are not included in the calculation of the GPA.
  8. The student gets a grade (F) if he stops attending without deleting the course.
  9. A student is placed in a state of academic observation if he obtains a cumulative average (GPA) of less than 1.7 at the end of any major semester.
Registration Dates

The Institute's Board of Directors are the responsible to announce the registration dates of courses before each semester, and students must review their choices with the academic advisors assigned to them. The approval of the academic advisor is required to register or delete courses. In addition, the approval of the Institute's Board of Directors is required to register courses for students who fail to register on the announced dates.

Dates of deleting and adding courses

Depending on the suggestion of the academic advisor, the student may delete a course and register in another course, or add another course within the limits of the academic load within two weeks from the start of study for the semester. Also, depending on the suggestion of the academic advisor, the student can withdraw from a course during the first six weeks without registering for other courses.

Suspending the registration and Cases of Dismissal :

Suspending the Registration

The Institute's Board of Directors may suspend the student’s enrollment for a period of one academic year and the period does not exceed two years if he presents an acceptable excuse that prevents him from attending studies and after the approval of the Ministry of Higher Education.

Cases of Dismissal

The student will be dismissed from the study in any of the following cases:

  1. A student who repeatedly receives a GPA of less than 2.00 in six consecutive major semesters.
  2. A student who is unable to complete the graduation requirements within 20 major semesters except for the semesters in which the student’s registration is suspended for an excuse accepted by the Institute’s Board of Directors.
  3. The Institute's Board of Directors may grant additional opportunities, after the approval of the Ministry of Higher Education, up to a maximum of four major semesters for a student who is exposed to dismissal after completing 135 credit hours.

Education and Student Affairs:

The Sector of Education and Student Affairs at the Institute was keen to complete the work and activities carried out during the previous years. These works and activities have aimed to achieve further progress for the Institute, to increase concern for the students, and to emphasize the axes of quality, its standards and indicators. The sector was also eager to do his role in the various aspects of planning, coordination, organization and follow-up of education and student affairs as stipulated by the Universities Organization Law, especially all the inputs and outputs of indicators, standards for the Institutional Capacity axis and the Educational Effectiveness axis regarding education and student affairs, contained in The Evaluation and Accreditation Handbook for Higher Education Institutions, issued by The National Authority for Quality Assurance and Accreditation of Education (NAQAAE).

Terms of Reference of Education and Student Affairs :

  1. Registration of new students
  2. Student transfers
  3. Students' distribution and transfer between departments.
  4. Tuition fees.
  5. The current situation in military recruitment and military education course.

Alumni Affairs

  1. Issuing the temporary Certificate.
  2. Issuing the Grades and Results Statement.
  3. Delivering the (Carton) original Certificate.
  4. Issuing the Alumni's Certificate of Clearance.
  5. Issuing the ministerial decree concerning the granting of the degree.
  6. Addressing the various embassies to inquire about the validity of the certificates.
  7. Nominating graduates to work in companies upon their request and with the approval of Prof. Dr./ Dean of the Institute.
  8. Modifying some results of different cases of graduates.
  9. Modifying the names of some graduates upon their request.
  10. Preparing statements of fees collected for the certification account of Alumni Affairs (Certificates of Completion - Grades and Results Statements - (Carton) original Certificates - Certificates of Clearance - Statistics - Statements of Fees)

Certificate of Completion & Grades and Results Statement

  1. The graduate or one of his family members (up to the fourth degree of consanguinity) shall submit a stamping application to obtain a certificate of completion or rolling any certificates in both Arabic and English languages.
  2. A payment voucher is given to the student to pay all the required fees to the Institute's Treasury.
  3. Certificate of Completion or Grades and Results Statement is issued and delivered to the student according to the records of the department.
  4. Certificate of Completion or Grades and Results Statement is delivered to the student after proving his identity or the degree of consanguinity.
  5. A copy of the issued certificate is persevered for reference when needed.

(Carton) Original Certificate :

  1. The graduate obtains the (Carton) original Certificate after confirming his identity.
  2. The issued certificate will be recorder in the official records of delivered certificates, and the student will sign for receipt.

Certificates of Clearance:

The Information Statement form is issued to edit the graduates' Certificates of Clearance from the students' files with accuracy in order to send them to the Sector of Education and Student Affairs at the Institute in preparation for issuing the original certificates. It includes the following:

  1. First same and surname
  2. Father's name
  3. Nationality
  4. Place of birth
  5. Date of birth
  6. General Grade


Statistics are prepared annually about the number of graduates and their specializations and sent to the concerned authorities.

Statements of Fees:

A monthly statement with the collected fees for the certificate issuance is made based on the certificate delivery record and sent to the Institute's administration on a rolling basis.

International Students

Admission Rules and Method of Application:

For international [foreign/ non-Egyptian] students, admission application is submitted through electronic coordination through the website of The General Administration for Admission and Scholarships of Foreign Students https://www.wafeden.gov.eg An illustrative video showing the coordination system of the admission of foreign students in Egyptian faculties and institutes :

  1. The student should obtain a high school certificate or an equivalent of the Egyptian secondary stage certificate with general grade (60%) at least.
  2. The institute accepts all nationalities from all Arab, Islamic and African, Arabic-speaking countries.
  3. Student with the technical secondary certificate or technical diplomas should choose the specializations that accept technical diplomas.
  4. A Student with an Egyptian general secondary education (scientific section/ math) should choose faculties that mention math (if any).
  5. After the appearance of the initial results, the nomination is not considered final and it is not implemented until the student submits the originals of his documents to the embassy of his country in Cairo to complete the admission procedures with the Central Department of Foreign Students Affairs in the Ministry of Higher Education or to apply to the Central Department of Foreign Students Affairs in the Ministry of Higher Education (this will be determined by the student’s review of his country's embassy in Cairo). The required papers and documents include:
    1. The original official secondary certificate (*).
    2. An original valid passport.
    3. The original birth certificate .
    4. 6 recent personal photos.
    5. Students who are born to an Egyptian mother should provide a proof of that/ the embassy letter of whoever applies through the embassy.
    6. A receipt indicating the payment of the application fees.
    7. Fees for submitting the certificates for those with old certificates (embassies will be informed of this in detail), and then the Ministry will then issue the final approval for admission.

Nile Higher Institute for Engineering & Technology is keen to take care of the foreign students in order to promote its local and regional image through providing different services to the foreign students and facilitating the administrative procedures of their registration and enrollment in the Institute. The Institute's strategic vision of taking care of foreign students emphasized increasing the institutional capacity of competitiveness locally and internationally as it is the best way to improve the quality of the educational process and to ensure the progress of its Faculty members, students, and the administrative board. Accordingly, the Institute put a particular strategic plan to attract foreign students through:

  1. Establishing a follow-up unit for foreign graduates for promoting the Institute to attract foreign students.
  2. Announcing the Institute’s position and its various capabilities on the website in both Arabic and English.
  3. Contacting all cultural representative offices of Arab and African countries in Egypt to increase the awareness of the Institute’s program, especially to attract new students.
  4. Inviting officials who are concerned with student exchange programs and cultural representation in Arab and African embassies and organizing propaganda lectures for them.
  5. Announcing the entire Institute’s specializations and how they are suitable for the labor market needs and all information about the Institute on the website, in addition to preparing bulletins about this information and sending them to the concerned authorities.
  6. Organizing meetings to new foreign students to introduce them to the Institute and to encourage cultural dialogue between different nationalities.
  7. Holding a cultural forum among students periodically to identify the problems they face and try to solve them.
  8. Publishing a periodic newsletter about the Institute’s activities to be published on the Institute’s website.
  9. Preparing cultural, sports and social programs to take care of foreign students.
  10. Paying attention to measure and evaluate student satisfaction.
  11. Signing cooperation protocols with foreign local and international universities abroad.
  12. Addressing the cultural attachés of the different countries in Egypt to identify the foreign student problems that need to be solved and take them into account when developing study programs at the Institute.
  13. Facilitating the residence of foreign students.
  14. Assigning the Faculty members and delegated professors to scientific missions to promote the Institute’s study programs in the different countries in which they are present.

The General Administration for Admission and Scholarships of Foreign Students:

- The General Administration for Admission and Scholarships of Foreign Students is a general department for the Office of Cultural Affairs and Missions Sector at the Ministry of Higher Education in Egypt. It was established in 1965. It is concerned with providing services to foreign students.

Youth Welfare Sector is the main gate of practicing student activities. It aims to achieve the following:

  1. Developing spiritual and moral values and spreading national awareness among students, providing opportunities to accustom them to leadership, and giving them the chances to express their opinions.
  2. Spreading a healthy brotherhood spirit among students, and strengthening ties between them and the faculty members and staff.
  3. Discovering students’ talents, abilities and skills, refining and encouraging them.
  4. Spreading and encouraging the formation of university families and cooperative communities for students, and supporting their activities.
  5. Organizing sports, social, exploration, artistic and cultural activities, raising their level and encouraging the outstanding figures.
  6. Organizing the utilization of students’ energies in community service, which will benefit our nation.

Youth Welfare Sector seeks to achieve the student aims through practicing the following activities:

  1. The University Families
  2. The sporting activity
  3. The cultural activity
  4. The artistic activity
  5. Camping and Outdoor and Public Service activities
  6. Social activities and travels
  7. Scientific and technological activities

The Library

The library is a cornerstone of the university community. It strives for excellence by providing interactive and student-centered learning opportunities. The library building is large and spacious and is equipped with the best technologies and necessary databases. All the work is proceeding according to a comprehensive, ambitious and realistic strategic plan, inspired by the famous quote that “by failing to prepare you are preparing to fail”.

Vision and Mission of the Unit:

The unit provides medical guidance and advice, and medical services to all employees and students at the academy in order to create a healthy generation physically and psychologically.

The Services of the Unit:

  1. Medical guidance and advice.
  2. First aid.
  3. Examination daily new cases .
  4. Providing emergency treatment for each case.
  5. Transferring time-critical cases that need to be transferred by the referring hospital by the academy’s ambulance .
  6. Follow-up of transferred cases.

The Unit Equipment List:

  1. Emergency medicine pharmacy .
  2. Oxygen cylinder.
  3. Nebulizer.
  4. Blood Glucose Meter.
  5. Sphygmomanometer .
  6. Wheelchair .
  7. A wooden table with tools.
  8. Medical thermometers - medical gloves - sterile gauze pads - medical cotton - syringes - disinfectants - medical devices.
  9. Sterilization hot air oven.
  10. The academy's ambulances are adequately equipped to transfer emergency cases .

Percentage of the Basic Sciences Department (Preparatory Division):

  1. First term schedule
  2. Second term schedule

Study schedules, Department of Electronics and Communications Engineering:

  1. First term schedule
  2. Second term schedule

Study schedules, Department of Civil Engineering:

  1. First term schedule
  2. Second term schedule

Academic schedules, Department of Architectural Engineering:

  1. First term schedule
  2. Second term schedule

Student recruitment procedures:

  1. Once the student reaches the age of (19) years, whether he is a newcomer or registered in the institute from previous years, he must quickly apply for a military card (6 soldiers) and notice that this card is obtained by the student from his police station in order to complete the procedures for deferring his recruitment to the age of (28) years or present Certificate of final or temporary exemption from military service.
  2. A student who is a regular student has the right to postpone the age of (28) years and he has the right to continue studying until this age or obtain the qualification whichever is earlier.
  3. If the student has performed military service or is permanently or temporarily exempt from it, he must present a certificate indicating that (original), and the copy is not accepted.
  4. If Clause No. (3) does not apply to the student, he must present himself to the area of recruitment to which he belongs to be recruited and then submit a proof of recruitment from the recruited unit approved by the military records accompanied by the approval of the training body, the Scholarships Branch, to enter the exam if he wishes to sit for the exam Case by case with the knowledge of Student Affairs to find out whether the student deserves to be postponed or not).
  5. The student who reaches the age of (28) years during his studies at the college shall be notified of his recruitment region, and his registration shall be immediately suspended until his position on recruitment is determined, either by presenting a certificate of final or temporary exemption (original) or presenting himself to the recruitment area to which he is affiliated for recruitment, then providing the college with proof of his recruitment from The unit in which he serves is certified by military records.
  6. For a student temporarily exempted, the certificate must be renewed whenever its validity expires, and in the event that the reason for the temporary exemption disappears, his registration will be suspended and the relevant recruitment area notified about him.

Railroad subscription:

  1. Bring a form from the Railway Authority + 2 personal photos of the student.
  2. The form is filled out by the squad employee at the Student Affairs Department.
  3. The tuition fees shall be paid upon obtaining this subscription.

Percentage of the Basic Sciences Department (Preparatory Division):

  1. First term schedule
  2. Second term schedule

Department of Electronics and Communications Engineering:

  1. First term schedule
  2. Second term schedule

Department of Civil Engineering:

  1. First term schedule
  2. Second term schedule

Department of Architectural Engineering:

  1. First term schedule
  2. Second term schedule